We have clients come to us all the time looking for a solution to mobilize their timesheets. They’re story is all pretty common; managing employee timesheets takes too much time. Time that should be spent on working, is spent on managing records of that time rather than working with it.
There is a way to turn timesheet management into a quick and simple process that is both thorough and convenient. Most enterprises already have applications that manage their timesheet data, but they’re locked down to desktops. The clients that come to us are looking for a way to take the same functionality in their on-premise timesheet applications and extend them to mobile.
The Benefits of Having a Mobile Timesheet App
The day enterprises started using software to manage their timesheets instead of manual ledgers was a giant leap forward in efficiency. That same magnitude advancement came when companies started extending their applications to mobile devices.
While there are tons of benefits, both for the companies and the end-users, of mobilizing enterprise apps, we’ll highlight what we’ve found to be the popular, high-level benefits in this article.
Manage Timesheets From Anywhere
As a manager, traveling on the road, or being away from the office for a project used to mean managing timesheets were going to be a challenge. With a mobile timesheet app, managers have access to all their timesheet information no matter where they are, and they can manage them as well.
A mobile timesheet app allows managers to access the times that have been entered by subordinates and to approve or reject them from the mobile device. If there is a mistake or a problem the manager can leave comments or adjustments with a few taps on their smartphone.
Sync Information Between Multiple Systems
Efficiency isn’t just found in being mobile. It’s also found in the capability to bring multiple systems into a single mobile timesheet app.
Mobile apps that can integrate and talk to various systems enable users to select the right information when entering data into their timesheet. Users should be able to access information from multiple systems so they can enter time with the correct data like which projects or sub-projects they were working on, and how much time was spent on which tasks specifically.
Ability to Incorporate Device Functionality Into Workflows
Most on-premise enterprise timesheet apps don’t include the ability to scan barcodes, verify geolocation, or include photos into the timesheet data. Building a mobile app gives you the ability to leverage those device capabilities and incorporate them into the workflow.
If a subordinate is assigned a task with a specific amount of time, GPS tracking can ensure they went to the correct location, barcode scanning can ensure they used to the correct assets, and photography capability can be used to document the job that was done, all from the same app if need be.
Improved Cash Flow
Most organizations require timesheets by Friday in order to invoice clients on Monday. Timesheets can be delayed, or missing, if an employee didn’t get a chance to complete it on Friday.
Mobilizing timesheets means it’s always entered on time, resulting in accurate invoices and a better cash flow.
Better Visibility
Most employees work on multiple projects throughout the week, depending on the organization. Accurate time tracking is critical as different projects are billed differently.
Mobile time tracking can automate a portion of time tracking using GPS location to find the exact time-in and time-out of locations resulting in hyper-accurate time reporting on project allocations.
A Simple Solution For Mobile Timesheets
We’ve developed a timesheet management app that works across any device, both mobile and desktop. appsFreedom clients enjoy access to our library of pre-built, pre-integrated apps, including one we’ve built specifically for managing timesheets.
You can utilize the appsFreedom platform to build enterprise apps, integrated into your current systems in days, even from scratch. But many of our clients opt to take our pre-built app, that’s already integrated into the most popular systems, and customize it to work the best for whatever processes they have in place for timesheet management.
If you’re interested in taking our pre-built timesheet app for a spin, let us know. Or, if you want to experience how our platform enables citizen developers to build full-featured, integrated apps in days, take a free test drive of the appsFreedom platform today.